Security Assistant

Employer: OSCE Special Monitoring Mission to Ukraine
Location:  Luhansk Ukraine
Grade G5
Closing Date of application 05-04-2016
No. of Posts 3


The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Security Assistant in the Luhansk region. The OSCE is committed to achieving a better balance of women and men within the Organization.

NOTE: Initial duration of appointment/assignment for this post is until 31 March 2017, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission. Confirmation of post grade is pending completion of classification review.

Required competencies
Core values
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work

Core competencies
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Tasks and Responsibilities

Under the direct supervision of the Security Officer, the Security Assistant is responsible for the following tasks:
Checks incoming correspondence, reports important information to the Security Officer for clarification, responds as requested and ensures work condition of office equipment is proper for receiving/sending data;
Assess the urgency of incoming reports/mail/fax and, as required checks with the Security Officer for clarification/confirmation and informs the Chief of Mission Security and Head of Operations Unit through the Security Officer;
Maintains the working condition of all the communication and IT equipment in the Security Communication Desk;
Monitors movement of all Mission members and Mission vehicles travelling within and in the closest vicinity of area of responsibility by using all means of communication available in 24 Hours Duty Room. If no radio/telephone link available with Mission members, immediately reports to the Security Officer to provide necessary steps in contacting the patrol;
Ensures that communication checks with the Duty Room, the Head Office and Field Offices are carried out as scheduled;
Assists in all arrangements related to the emergency evacuation (medical, planned, disaster) of the Mission members from the point of receipt of notification up to delivery of the Mission member to safe place;
Drafts security reports as instructed by the Security Officer;
Prepares daily reports covering all details affecting the security situation of all area/sites of responsibility. The report is produced in a written form in English language and is presented at the end of the shift to the Security Officer;
Maintains written record Log book on any significant radio or telephone messages passed or received; ensures messages are passed to the Security Officer for further consideration;
Performs other related duties;

Necessary Qualifications

Citizenship of Ukraine;
Completion of secondary education supplemented by formal studies or further certified courses in the field of communication or security;
Four years’ experience in security work;
Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
Ability to operate windows applications, including word processing and e-mail;
Ability to adjust to a broad range of new tasks in a complex administrational environment in a short timeframe;
Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure; proven resilience to high stress environments;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity
Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities.

Remuneration Package

Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

For more details please visit the OSCE website employment section at All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

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